Events, Alumni Relations and Scholarship Manager

JOB SUMMARY

SUNY Sullivan is seeking to fill the position of Events, Alumni Relation, & Scholarship Manager.  The Manager is responsible for planning, coordinating/implementing, and administering activities and programs organized and offered by SUNY Sullivan, the Sullivan County Community College Foundation, and the SUNY Sullivan Alumni Network.  This position reports to the Dean of Communications and Admissions.

The Events, Alumni Relations, and Scholarship Manager is classified as Academic Support Staff and the incumbent is a member of the Professional Staff Association (PSA).  Flexible scheduling is required, including some evening and weekend hours.

QUALIFICATIONS:

  • Bachelor’s degree in Communications, Public Relations or a related field with at least two years of experience in planning events, meetings and functions, or an Associate’s degree with five years of recent experience; 
  • The ability to handle multiple tasks and have strong organizational skills; 
  • Must be able to demonstrate strong organizational, written and verbal communication skills; 
  • Must be a team player with a pleasant personality and professional approach and able to work in a fast-paced environment where flexibility is key.  
  • Experience working in Alumni Relations preferred.

DUTIES AND RESPONSIBILITIES:

Event Planning:

  • Function as liaison between individuals and/or committees to coordinate the event planning process
  • Research underwriting and possible alternative sources of funding for campus events
  • Research venues and/or locations, vendors, caterers, suppliers and gifts companies
  • Assist with contract negotiations for activities and events
  • Assist with the facilitation of marketing, promotion and advertising of events
  • Support special events with on-site direction and execution of logistics
  • Supervise staff assigned to special events and activities
  • Coordinate distribution of tickets, food and beverage orders for events
  • Keep track of deadlines for billing, contracts, guarantees and invoices
  • Coordinate income and expense records, insuring accuracy of all submitted invoices and payments
  • Provide written reports when requested
  • Perform other related duties as assigned by Dean of Communications

While not exhaustive, the following list illustrates the range of events and activities in which this position is and/or maybe involved:

  • Golf Tournament, Summer Events at Bethel Woods, Donor Breakfasts/Dinners, Craft Fair, Kite Day, Met Opera, Annual Faculty/Staff Cocktail Party, Service Awards, Holiday Luncheon, Commencement, Board of Trustees dinner, and additional events as needed.

Alumni Relations:

  • Develop and manage Alumni Association mailing lists and assist in coordinating communications, and the production of suitable social media content to support relevant alumni engagement.
  • Assist in the production of alumni-friendly outreach events, coordinate and attend Alumni meetings and meet-and-greet events.
  • Assist in the cultivation of alumni donors and overall giving to the college, in areas such as the need-based student scholarships. 

Scholarship Management:

  • Work with the Community Foundation of Orange and Sullivan to coordinate reporting and administration of SCCC Foundation scholarship accounts, including maintenance of an annual scholarship booklet, and the advertisement of deadlines. Coordinate with the Offices of Financial Aid and Student Billing on scholarship awards, notification of award recipients, and one-on-one communication with students. 
  • Work with outside organizations to develop criteria for new scholarships. Coordinates annual scholarship budget with Foundation Treasurer.

Benefits

  • Medical, dental, and vision insurance,
  • Health Insurance Buyback if the incumbent has other health insurance coverage,
  • Generous annual PTO: 25 vacation days, 14 sick days, and 5 personal days.
  • Participation in the NYS retirement system,
  • Supplemental retirement annuities,
  • College-sponsored life and accidental death insurance equivalent to the employee’s annual salary,
  • College-sponsored Long-term disability coverage,
  • Optional short-term disability, cancer or accident insurances,
  • Tuition reimbursement,
  • Section 125 Cafeteria Plan – flexible spending for medical and dependent care, 
  • Access to credit unions,
  • Access to onsite Daycare,
  • Wellness Program & access to the cardio & weight rooms in the Field House,
  • Community Garden on campus,
  • And more!

Applications will be accepted until the position is filled.  Apply in less than 5 minutes using our Applicant Tracking System at the link below! Please submit your cover letter, resume, and the contact information for 3 professional references.

https://my.sunysullivan.edu/ICS/Position_Openings/

For more detailed information regarding this position, please visit our website at:

http://www.sunysullivan.edu/humanresources

American with Disability Act Requirements: External and Internal applicants, as well as position incumbents, must be able to perform the essential position responsibilities as listed in this position description either aided or unaided or with the assistance of a reasonable accommodation to be determined by the college on a case-by-case basis.

All job requirements listed indicate the minimum level of knowledge, skills and ability deemed necessary to perform the job proficiently.  This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.  Employees will be required to perform other job-related instructions given by their supervisor, subject to reasonable accommodations.

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.


Affirmative Action/Equal Opportunity College

SCCC is an equal opportunity employer. SCCC is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community.  SCCC encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws.  Hiring is contingent on eligibility to work in the United States.

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