FOIL Request Records Letter Sample

This is a draft of a letter that may be used to request records or information from SUNY Sullivan.

REQUEST FOR RECORDS BY LETTER*

[Date]
Records Access Officer
SUNY Sullivan
112 College Road
Loch Sheldrake, NY 12759

Re: Freedom of Information Law Request

Dear Records Access Officer:

Under the provisions of the New York Freedom of Information Law, Article 6 of the Public Officers Law, I hereby request records or portions thereof pertaining to [please attempt to identify as clearly as possible the records that you are interested in].

If there are any fees for copying the records requested, please inform me before filling the request, OR (please supply the records without informing me if the fees are not in excess of $[dollar amount]).

As you know, the Freedom of Information Law requires that an agency respond to a request within five business days of receipt of a request. Therefore, I would appreciate a response as soon as possible and look forward to hearing from you shortly.

If for any reason any portion of my request is denied, please inform me of the reasons for the denial in writing and provide the name and address of the person or body to whom an appeal should be directed.

Sincerely,

[Signature]
[Name]
[Address]
[City, State Zip Code]

*Please fill in the areas above that are in [brackets] then return it to the address listed above.