Board of Trustees Policies

ACCOUNT TERMINATION POLICY

This policy covers the disposition of email and other files stored on an individual's college-owned computer or assigned space on the campus network when an individual’s employment with Sullivan County Community College is terminated.

The College does not normally review the content of an employee’s electronic communication, but these files are stored on college computer systems and the College reserves the right to retain and access them as part of its responsibility for maintaining the College’s technology infrastructure or when deemed necessary for business reasons.

It is important, therefore, that when an individual leaves the employ of the College procedures are followed to ensure that all necessary files are transferred from these individual spaces to the appropriate person in the College. The appropriate person will be identified by the departing individual’s department head. The appropriate person should clean though the terminated employees’ files within a reasonable period of time merging them into their own H drives or department drives as appropriate.

A window of 90 days will be given for this, but may be extended by IT for an additional 90 days upon request.

Email accounts of terminated employees will be purged from the system 90 days after their departure. However, accounts may be retained beyond this period for official college purposes with approval from the Executive Committee (EC). In such cases, access to the retained account must be delegated to a designated college representative, ensuring continued operational efficiency while maintaining security and compliance with college policies.

Accounts other than network & Email will be deactivated with the network account and no automatic permissions or data transfers will occur. Data in Brightspace is preserved in accordance Brightspace retention policy/requirements.

Employees whose termination is employee-initiated (Retired/resigned) may be granted limited ongoing access to email with permission from the Office of Human Resources in collaboration with their supervisor. Employees granted emeritus status by the board will maintain their email accounts unless the access is revoked for violating college policies.

Student Accounts

The College will automatically terminate the network accounts of students who do not have enrollments in any terms with an end date later than one year prior to the current date. Additionally, the College reserves the right to purge email accounts of any former student who does not have enrollments in any term with an end date later than one year prior to the current date.

For the purposes of this policy:
• Dropped enrollments do not count as having been enrolled.
• Withdrawals do count as having been enrolled.

This policy ensures that inactive student accounts do not remain in the system indefinitely, aligning with data retention best practices while maintaining accessibility for active student.

3.01 Account Termination Policy

1. The College is committed to maintaining a drug free campus. The College expects all members of the College community to be responsible for their own behavior within the context of State and Federal laws and College regulations. Drug and alcohol laws will be enforced on the campus.
2. Through existing disciplinary procedures, the College will impose disciplinary sanctions upon students and employees, who unlawfully use, possess, sell or distribute drugs, or unlawfully use or abuse alcohol on college property. This policy applies within the grounds, buildings, or any other facility of the College. Students and employees who violate alcohol and drug laws will be subject to referral by the College for criminal prosecution.
3. The Human Resources Office and the Center for Student Development Services have information on counseling and rehabilitation services/programs.
4. For more information, refer to the SCCC Substance Abuse Policy (Cross Reference: Personnel Policies, Policy No. 4.25)

SERVING ALCOHOL ON COLLEGE CONTROLLED PROPERTY

1. The College possesses a valid liquor license issued by the New York State Liquor Authority for the Paul Grossinger Dining Room. Therefore, it is legal to sell and consume alcoholic beverages in this location.
2. If the Administration approves the serving of alcoholic beverages at another on or off campus venue (besides the Dining Room), a special permit may be obtained for that event through the New York State Liquor Authority.
3. The burden of proof for showing legal age is on the alcohol consumer. No alcohol will be served unless clear evidence of legal age is presented.
4. It is the responsibility of those in charge of the event to assure that no one who is under age is served or consumes any alcoholic beverages.
5. Anyone who is deemed to be intoxicated at a College sponsored event will not be allowed to consume any additional drinks.

3.02 Alcohol and Drug Policy

Notification of Parent, Guardian, or Emergency Contact for Alcohol and Controlled Substance Violations

SUNY Sullivan is committed to protecting student health and safety while respecting students’ privacy. In accordance with FERPA and New York State Education Law §6438-d (Beau’s law), SUNY Sullivan maintains the following policy regarding when a parent, guardian, or designated emergency contact may be notified if a student under the age of 21 is involved in certain alcohol or controlled substance-related incidents.

Purpose

Effective July 1, 2026, and in accordance with FERPA and New York State Education Law §6438-d, this policy establishes the framework under which SUNY Sullivan may notify a student’s parent(s), guardian(s), or designated emergency contact(s) when a student under the age of 21 is involved in certain alcohol- or controlled substance-related violations or incidents.

The purpose of this policy is to:

• Promote student health and safety;
• Ensure transparency regarding notification practices; and
• Clarify how SUNY Sullivan exercises its discretion under FERPA and applicable New York State law.

Scope

This policy applies to:

• All students enrolled at SUNY Sullivan who are under the age of 21; and are
• Involved in alcohol and controlled substance-related incidents, whether occurring on or off campus,
  which are addressed through institutional processes.

Policy Statement

SUNY Sullivan maintains a policy regarding the notification of a student’s parent(s), guardian(s), or emergency contact(s) when a student under the age of 21 is involved in certain alcohol- or controlled substance-related violations or incidents.

Notification decisions are made by authorized institutional offices and are guided by considerations of student health, safety, and welfare, as well as compliance with applicable federal and state laws.

Incidents Subject to Notification

A parent, guardian, or emergency contact may be notified when a student under the age of 21 is involved in one or more of the following, including but not limited to:

• Violations of institutional rules or policies related to the use or possession of alcohol or a controlled
  substance;
• Violations of federal, state, or local laws involving alcohol or controlled substances; and
• Alcohol or controlled substance-related medical emergencies, including:
• Hospitalization;
• Overdose; or
• Other situations presenting a serious risk to the student’s health or safety.

Notification Authority and Process

• Notification determinations are made only by designated institutional offices, which may include Student Affairs, the Dean of Students, Public Safety, or other authorized officials.
• Individual faculty or staff members do not contact parents, guardians, or emergency contacts unless specifically authorized.
• Notifications are made on a case-by-case basis, considering the totality of the circumstances.

FERPA and New York State Education Law Considerations

FERPA permits institutions of higher education to disclose personal identifiable information (PII) without consent if there is an articulable and significant threat to the health or safety of the student or others, and the disclosure is to parties who need to know to respond.

New York State Education Law §6438-d (Beau’s Law) requires transparency in NYS institutions of higher education on its policies involving notice to a parent, guardian, or emergency contact when a student under the age of 21 is involved in one or more of the following, including but not limited to:

• Violations of institutional rules or policies related to the use or possession of alcohol or a controlled
  substance;
• Violations of federal, state, or local laws involving alcohol or controlled substances; and
• Alcohol or controlled substance-related medical emergencies, including:
  • Hospitalization;
  • Overdose; or
  • Other situations presenting a serious risk to the student’s health or safety.

SUNY Sullivan exercises its authority under FERPA and New York State Education Law in a manner that limits disclosures to information reasonably necessary to address the circumstances presented.

Student Notification

When feasible and appropriate, students will be informed that a parent, guardian, or emergency contact has been or may be notified, unless such notification would compromise health or safety or interfere with an ongoing investigation.

Confidentiality and Privacy

All notifications under this policy are handled with sensitivity and respect for student privacy. Information shared is limited to what is necessary to address health, safety, or welfare concerns. All disclosures made pursuant to this policy are documented.

Training and Awareness

SUNY Sullivan provides regular training to employees regarding:

• FERPA requirements and exceptions;
• This notification policy; and
• Appropriate reporting and escalation procedures.

Questions

Questions regarding this policy or its implementation should be directed to:

• Dean of Students, Stacey Johnson
• dean@sunysullivan.edu
• 845-434-5750 ext. 4263

FERPA and New York State Education Law Considerations

FERPA permits institutions of higher education to disclose PII without consent if there is an articulable and significant threat to the health or safety of the student or others, and the disclosure is to parties who need to know to respond.

New York State Education Law §6438-d (Beau’s Law) Consistent with FERPA's above health and safety exception, this law requires institutions to publicly display their policy for contacting a student’s parent(s), guardian(s), or emergency contact(s) of a violation by a student under the age of 21 for the use or possession of alcohol or a controlled substance. Violations include but are not limited to:

• rule infractions
• violations of federal, state, or local law, or
• controlled substance or alcohol related hospitalizations or overdoses

3.02.1 Notification of Parent, Guardian, or Emergency Contact for Alcohol and Controlled Substance Violations (Beau’s Law)

Animals brought on campus may be unpredictable, cause a nuisance, have the potential to be a safety hazard, have uncontrollable behavior and may contribute to accidents.

With the exception of those animals that are specifically exempted by this policy, animals are not allowed on campus. Exempted Animals:

• Service animals while performing their duties
• Fish in containers of ten gallons or less
• On‐duty police dogs
• SCCCDC approved Emotional Support Animals

When exceptions are made, animals that are allowed on campus must be on a leash or caged and under the direct control of the individual responsible. Such individuals will be liable for any accident or damage caused by the animal while on campus.

Due to the risk of injury from animals to persons on campus, owners of non‐exempt animals found on campus will be asked to remove them. If an unrestrained animal is sighted on campus, Security should be notified. Security staff will request the owner to remove the animal or will call the local authorities for the animal to be impounded. When appropriate, other disciplinary measures may be invoked.

Exceptions may be granted for events involving animals; exceptions for events must be requested through the Campus Events office.

Exceptions for animals in the Child Care Center or in support of a credit or non‐credit course must be approved by the office of the Vice President for Academic and Student Affairs.

3.03 Animals on Campus Policy

SUNY Sullivan recognizes the importance of Service and Emotional Support Animals to individuals with disabilities. Some members of the community and guests with disabilities may require the use of service or emotional support animals while on campus. This policy and procedure ensures that people with disabilities, who require the use of Service or Emotional Support Animals as a reasonable accommodation, receive the benefit of the work or tasks performed by such animals or the therapeutic support they provide. SUNY Sullivan is committed to allowing people with disabilities the use of a Service or Emotional Support Animal on campus to facilitate their full-participation and equal access to the College’s facilities, housing, programs and activities. 

3.03.1 Accommodations for Service and Support Animal Policy

In 2006, Sullivan County Community College passed a Campus Smoking Policy which established Phase I of more stringent guidelines for students, faculty and staff smoking on campus. The next Phase of this policy, Phase II, is to move to a 100% Tobacco and Vape Free Campus. This new policy, Tobacco and Vape Free Campus Policy, is effective May 1, 2020.

Sullivan County Community College is a tobacco and vape free institution committed to providing its students, employees, and visitors with a safe and healthy environment. No consumption of tobacco, tobacco products, or marijuana is allowed on any college property or in any college facility; this includes all buildings, residence halls, grounds, sidewalks, personal vehicles on campus, SUNY Sullivan vehicles, roads or anywhere else within the 405 acre campus. The ban includes cigarettes, e- cigarettes, vaping, cigars, chewing tobacco, pipes, hookah, snus, dip, marijuana and all other tobacco related products.

A task force of volunteers from the campus community which includes students, faculty and staff, will assist to facilitate this transition and ensure that education and cessation resources are available to help those who wish to stop the use of tobacco and other related products.

The college is committed to helping students and employees quit smoking and/or the use of tobacco. Free cessation products and additional support are available through New York Quits. For more information please contact the Health Services Office at (845)-434-5750 x4419 or on campus located at H016.

Students and College employees who fail to comply with this policy will be subject to appropriate disciplinary action.

The Board of Trustees directs the President to develop such procedures as to fairly implement this policy.

3.04 Tobacco and Vape Free Campus Policy

A. Individuals must conduct themselves appropriately with children who participate in College related programs and report instances or suspicion of physical or sexual abuse of children.

B. SUNY Sullivan is committed to protecting the safety and well being of children who participate in College-related programs and activities, whether on or off campus, or utilize campus facilities for activities including, but not limited to, sports camps, academic and personal enrichment programs and research studies.

C. DEFINITIONS

Covered Activity: A program or activity sponsored or approved by the College or a College- affiliated organization, or an activity conducted by a vendor, licensee or permittee for which a license or permit for use of College facilities has been approved, occurring on or off campus, for the duration of which the responsibility for custody, control and supervision of children is vested in the College, College-affiliated organization or the vendor, licensee or permittee so approved. This policy is not applicable to College on campus child care centers.

Covered Person: A person who is responsible for the custody, control or supervision of children participating in the Covered Activity and who is: (i) an employee of the College or College-affiliated organization; (ii) a College student; (iii) a volunteer of the College or College-affiliated organization; or (iv) a vendor, licensee, permittee or other person, who is given permission to come onto campus or to use College facilities for Covered Activities; or (v) an employee, agent or volunteer of (iv) above.

Child: An individual under the age of seventeen years, who is participating in a Covered Activity. The term “child” shall not include a matriculated student of the College or a person accepted for matriculation.

Children’s Camp: A camp defined under New York Public Health Law §139

Physical Abuse: Physical contact with a child by a covered person which is intended to cause, or causes, pain or physical injury, including punching, beating, shaking, throwing, kicking, biting and burning, or directing a child, outside the norm of the supervised activity, to perform physical activity which is intended to cause physical injury.

Sexual Abuse: Engaging in a sexual offense with a child and/or encouraging or promoting sexual performance by a child. Pursuant to the NYS Penal Law Articles 130, 263, and Sections 260.10 and 260.25, sexual offenses include: sexual misconduct, rape, criminal sex acts, forcible touching, persistent sexual abuse, sexual abuse, aggravated sexual abuse, course of sexual conduct against a child, facilitating a sex offense with a controlled substance, sexually motivated felony, predatory sexual assault against a child, and sexual performance by a child. This also includes Penal Law offenses relating to children including endangering the welfare of a child and unlawfully dealing with a child in the first degree. Sexual performance by a child, as defined by the Penal Law, is any behavior which results in touching of the sexual or other intimate parts of a child for the purpose of sexual gratification of the child and/or adult, including touching by the child and/or adult with or without clothing, and all acts as defined by New York State Penal Law Articles 130, 263 and Section 260.10.

Responsible College Official: The employee of the College or College-affiliated organization, who has been designated by the Campus under Section G, Campus Responsibilities.

D. PROHIBITED CONDUCT

A Covered Person shall not:

1. 1. Be alone with a child, unless the Covered Person is a relative or guardian of the child, unless one-on-one contact is approved in accordance with a determination pursuant to Section G.2 of this policy. In no event shall a Covered Person, who is not a relative or guardian of a child, be alone with the child in a rest room, locker room, shower, sleeping area or vehicle.
   2. Engage in physical abuse or sexual abuse of a child.
   3. Engage in the use of alcohol or illegal drugs, or be under the influence of alcohol or illegal drugs during Covered Activities.
   4. Enable, facilitate or fail to address a child’s use of alcohol or illegal/non-prescribed drugs.
   5. Contact a child through electronic media, including social media, for the purpose of engaging in any prohibited conduct, including sexual conduct.
   6. Offer or make a gift to a child for the purpose of engaging in any prohibited conduct, including sexual conduct.
   7. Release a child from a Covered Activity without a written authorization from the child’s parent or guardian.

E. REQUIRED CONDUCT

A Covered Person shall:

1. 1. Take all reasonable measures to prevent physical and sexual abuse of a child, including immediately removing a child from potential physical abuse, sexual abuse or prohibited conduct as defined herein.
   2. Report immediately any suspected physical abuse or sexual abuse of a child to the campus Security Office, and provide to the campus Security Office a written report of suspected physical or sexual abuse of a child. Other reporting requirements not addressed in this Policy may apply, such as the obligations of mandated reporters under New York Social Services Law, who are required to report suspected child abuse or maltreatment when they are presented with a reasonable cause to suspect such abuse or maltreatment has occurred.
   3. Complete all required training developed pursuant to this Policy.
   4. Wear and display prominently at all times during the Covered Activity a lanyard or other form of identification that identifies the individual as having the responsibilities of a Covered Person

F. RESPONSIBLE COLLEGE OFFICIAL

A Responsible College Official shall:

1. 1. Confirm that the requirements of this Policy have been communicated to Covered Persons (i) – (iii) prior to the commencement of a Covered Activity.
   2. Confirm that New York Sex Offender Registry and National Sex Offender Public Registry searches (as described in Campus Responsibilities, below) have been obtained and reviewed for Covered Persons (i) – (iii) prior to the commencement of a Covered Activity.
   3. Confirm that the completed Acknowledgement of the College’s Child Protection form has been obtained from Covered Persons (iv) – (v) prior to the commencement of a Covered Activity.
   4. Immediately report allegations of physical abuse or sexual abuse of a child to the Campus Security Office, and complete and provide to the Campus Security Office a written report for each allegation of physical abuse or sexual abuse of a child. Other reporting requirements not addressed in this Policy may apply, such as the obligations of mandated reporters under New York Social Services Law, who are required to report suspected child abuse or maltreatment when they are presented with a reasonable cause to suspect such abuse or maltreatment has occurred.
   5. Notify and coordinate with appropriate campus offices to ensure that allegations of suspected physical abuse or sexual abuse are investigated and addressed appropriately.
   6. Confirm that required training on this Policy has occurred prior to the commencement of a Covered Activity for all Covered Persons who are employees, volunteers, students or agents of the College or a College-affiliated organization

G. CAMPUS RESPONSIBILITIES

Each campus, System Administration, and College-affiliated organization shall develop procedures to:

1. Designate a Responsible College Official for each Covered Activity.
2. Determine on a limited basis that the first sentence of section D.1. of this Policy, which prohibits a Covered Person from being alone with a child, shall not apply to certain Covered Activities when the pedagogical or health-related nature of the Covered Activity requires such one-on-one contact with a child. Examples may include tutoring, music lessons, speech therapy, and medical, dental or optical services.
3. Communicate the requirements of this Policy to Covered Persons (i) – (v).
4. By September 15, 2015 and biennially thereafter, provide for and require training on this Policy for all Covered Persons who are employees, volunteers, students or agents of the College or a College-affiliated organization prior to the commencement of a Covered Activity.
5. Obtain New York Sex Offender Registry and National Sex Offender Public Registry searches for Covered Persons who are employees, volunteers, students or agents of the College or a College-affiliated organization and complete a review of such searches not more than ninety (90) days prior to the commencement of a Covered Activity.

a. A search of the NY Sex Offender Registry means:

(i) a search of the file of persons required to register pursuant to Article 6-C of the Correction Law maintained by the NY Division of Criminal Justice Services pursuant to NY Correction Law § 168-b for every level of sex offender (Level 1 through Level 3), which requires an email, CD or hard copy submission of names and identifiers to DCJS as described on the DCJS website; and

(ii) retention of the records of the results of such search. Note that an internet search alone will not meet the requirements of this Policy.

b. A search of the National Sex Offender Public Registry means:

(i) a search by first and last name of the National Sex Offender Public Website maintained by the United States Department of Justice at this link: https://www.nsopw.gov/; and
(ii) retention of the records of the results of such search. Provide for the prompt investigation and preparation of written findings by the campus College Police Department of reports of suspected physical abuse or sexual abuse, and if there is reasonable cause to believe a crime has been committed, coordination by the campus
College Police Department with other law enforcement officials.

6. Provide a mechanism to report and respond to allegations of retaliation (as described below).
7. Retain documentation of the search results from the New York and National Sex Offender registries for Covered Persons who are employees, volunteers, students or agents of the College or a College-affiliated organization for six (6) years after the covered person has separated from employment.

H. RETALIATION

Retaliatory action against anyone acting in good faith, who has reported alleged physical abuse or sexual abuse in accordance with this Policy, or who has been involved in investigating or responding to allegations of physical or sexual abuse, or who has reported a failure to comply with this Policy, is a violation of this Policy. Retaliatory acts may include, but are not
limited to:

• employment actions affecting salary, promotion, job duties, work schedules and/or work locations;
• actions negatively impacting a student's academic record or progress; and
• any action affecting the campus environment, including harassment and intimidation.

I. THIRD PARTY USE OF COLLEGE FACILITIES

The use of College facilities by vendors, licensees or permittees for commercial and noncommercial Covered Activities shall be accomplished pursuant to a revocable permit. The following minimum terms shall be included in all such revocable permits:

1. A specific definition of the areas accessible to the Covered Activity. For example, revocable permits for sporting events held on athletic fields should include the athletic field, as well as any ancillary areas or structures where minors will be permitted, such as adjacent grounds, parking lots, rest rooms, locker rooms, accessory structures, etc.
2. A provision requiring insurance coverage in the types and amounts listed below, naming the College as an additional insured, and requiring that evidence of such insurance be provided to the College within five (5) business days of execution of the revocable permit or at minimum two weeks (14 days) prior to the scheduled use of College facilities.

a. General Liability insurance two million dollars ($2,000,000) each occurrence and two million dollars ($2,000,000) in the aggregate;
b. New York State Workers’ Compensation insurance during the term of the revocable permit for the benefit of permittee’s employees required to be covered under the NYS Workers’ Compensation Law.
c. For those instances in which a campus believes that the activity is so long or substantial and that the obtaining of such insurance will not unduly preclude beneficial use of the campus’ facilities, the campus should require additional insurance in the form of: Sexual Abuse and Molestation insurance, either under the above-described general liability policy or in a separate policy, with coverage not less than one million dollars ($1,000,000). Any insurance coverage for sexual abuse and molestation insurance written on a claims made basis shall remain in effect for a minimum of six (6) months following the use of College facilities.

3. If the Covered Activity is a Children’s Camp as defined in Section C of this policy, a provision requiring permittee to provide the College with a copy of its camp operator permit issued by the New York State Commissioner of Health, either upon execution of the permit or not later than two weeks (14 days) before the scheduled use of College facilities.
4. A representation and warranty from permittee that for all of its employees and volunteers, and employees and volunteers of its sub-permittees, who shall enter upon College facilities for purposes related to Covered Activity, permittee has conducted within the ninety (90) day period preceding the use of College facilities (i) a search of the NY Sex Offender Registry; and
(ii) a search of the National Sex Offender Public website.
5. A representation and warranty from permittee that for all Covered Activities: (i) it shall adhere to the American Camp Association standards for minimum staff-to-child supervision ratios, minimum staff age and minimum staff accreditation requirements (available at: https://www.acacamps.org/accreditation/stdsglance); and (ii) that the overall supervisor for
each Covered Activity is an adult with certification or documented training and experience in the Covered Activity.
6. A representation and warranty from permittee that any transportation it provides for participating minors to and from the College grounds shall conform to the American Camp Association’s transportation standards (available at: https://www.acacamps.org/accreditation/stdsglance).
7. A provision requiring written acknowledgement from permittee that it has received a copy of the College’s Child Protection Policy and agrees to abide by all of its terms, including its requirement that any suspected physical or sexual abuse be immediately reported to the campus College Police Department.

J. CAMPUS POLICIES AND PROCEDURES

A campus may promulgate policies and procedures that supplement, and are no less stringent than, the policies and procedures set forth herein

3.05 Child Protection Policy

It is in the interest of Sullivan County Community College to offer College sponsored travel activities. From time to time, classroom instruction and student life are reinforced and enhanced through field trips, field experience, internships, club programs, athletics and other travel activities. Faculty and staff are encouraged to organize travel experiences within the limits of College policy and affordable costs. Any program run by or coordinated by a College employee or student who uses the College as a venue to recruit participants for a travel activity is to be considered a College-sponsored travel activity under this policy.

The College and/or one of its ancillary not-for-profit corporations (the Faculty-Student Association, the Foundation and the Dormitory Corporation) shall assume responsibility for the duty to exercise supervision and care for students and others that participate in sponsored activities and shall develop and implement formal procedures that permit such responsibilities to be fully exercised. Procedures shall include an approval process, a student release and assumption of risk notification process and a travel payment process.

Faculty or Staff who are coordinating a field trip must complete the “Field Trip/College- Sponsored Trip Request” and get appropriate approvals prior to the event. Additionally, if a Certificate of Insurance is required, it must be requested and obtained prior to leaving.

3.06 College-Sponsored Travel Activities Policy

1. In support of its educational mission, SUNY Sullivan owns and maintains a number of information technology resources. These resources include wired and wireless local area network, access to shared network software and storage space, public computing facilities, support services, on-line Library databases and access to the Internet. Access to these resources is granted to all Sullivan faculty, staff and currently-enrolled students, as well as affiliates, guests and visitors. By sharing and using these resources, users accept full responsibility for their actions and agree that they will use these resources in an ethical manner. Individuals are also subject to federal, state, and local laws governing many interactions that occur on the Internet (Cross Reference: Administrative Policies,
   Policy No. 3.29).

2. Because we are an academic community, the faculty, students and staff of SUNY Sullivan honor intellectual property, respect the privacy of data, and respect the rights of others. As a carrier of information, SUNY Sullivan does not subject users' files to constant review. However, the College does make its best effort to educate the community in responsible use and respond when violations are pointed out.

3. College resources are provided solely for the education and research mission of Sullivan and may not be used for commercial or for-profit purposes. Users who express opinions and positions through the College's IT resources must make clear that these opinions and positions are those of the individual who posts them, not of the College. College resources should not be used for personal activities not related to appropriate College functions, except in a purely incidental manner. Employees should consult their supervisor or manager to determine reasonableness of personal use. Because the College is the owner of all IT resources granted to users, the College reserves the right to deny use to those who have used them in an irresponsible manner. Offenders may also be subject to disciplinary action through existing structures for faculty, students and staff of the College, as laid out in the relevant College Handbooks.

4. People who use both on-campus and external network media (including any communication performed on the network for any purpose) must do so responsibly, in a manner that constitutes respectful behavior as laid out in the Faculty, Student and Staff Handbooks. It is unethical not to adhere to this type of behavior, even when communicating with people outside the Sullivan community. For example, no form of harassment, as defined in the Student, Faculty and Staff Handbooks, will be tolerated within any media. In addition, all communications must include the sender's complete network address, unless the service explicitly invites anonymous communication. If someone requests you stop communicating electronically with him/her, you are required to do so immediately.

5. Students accessing "social networking services" such as Facebook, Instagram, Twitter, and others should carefully read the terms and conditions set forth by such services. Students are solely responsible for the content of their accounts. Neither IT nor SUNY Sullivan assume any responsibility for what students place there. Inappropriate material placed on social networking sites is subject to SUNY Sullivan's Responsible Use policy, the Student Conduct Process and the College's Harassment and Grievance Procedures.

6. People who use personally owned computers and mobile devices on the college network or wifi are responsible for ensuring that their devices are fully updated and protected against viruses, malware and other threats.

7. Each information technology resource - those existing on campus as well as external ones to which we are connected - has an owner. Attempts, even unsuccessful ones, to use or access any resource without the permission of the owner is a violation of this policy. All accessors must respect conditions of access and use stipulated by the owner. Although individuals are not the owners of accounts assigned to them (the College is the owner), they are the owners of the files they create, and have rights to privacy and responsibilities to control access by others - you must respect others' rights when you communicate with them over networks.

8. Accounts and passwords must not be shared with anyone including family members, friends, and other members of the SUNY Sullivan community. You will never be asked for your password by SUNY Sullivan Information Technology staff and you should be suspicious of anyone that requests it.

9. Anything less than adherence to the letter and spirit of copyright laws and regulations is unethical and possibly illegal. Users must abide by license agreements controlling copying and use of software and data.

10. Violations of this policy should be reported to the Director of Institutional Computing. Individuals found to be in violation of any portion of this Responsible Use Policy will face disciplinary action including, but not limited to, the restriction and possible loss of network and other information technology resource privileges.

3.07 Computer and Network Acceptable Use Policy

1. In support of its educational mission, SUNY Sullivan owns and maintains a number of information technology resources. These resources include wired and wireless local area network, access to shared network software and storage space, public computing facilities, support services, on-line Library databases and access to the Internet. Access to these resources is granted to all Sullivan faculty, staff and currently-enrolled students, as well as affiliates, guests and visitors. By sharing and using these resources, users accept full responsibility for their actions and agree that they will use these resources in an ethical manner. Individuals are also subject to federal, state, and local laws governing many interactions that occur on the Internet (Cross Reference: Administrative Policies,
   Policy No. 3.29).

2. Because we are an academic community, the faculty, students and staff of SUNY Sullivan honor intellectual property, respect the privacy of data, and respect the rights of others. As a carrier of information, SUNY Sullivan does not subject users' files to constant review. However, the College does make its best effort to educate the community in responsible use and respond when violations are pointed out.

3. College resources are provided solely for the education and research mission of Sullivan and may not be used for commercial or for-profit purposes. Users who express opinions and positions through the College's IT resources must make clear that these opinions and positions are those of the individual who posts them, not of the College. College resources should not be used for personal activities not related to appropriate College functions, except in a purely incidental manner. Employees should consult their supervisor or manager to determine reasonableness of personal use. Because the College is the owner of all IT resources granted to users, the College reserves the right to deny use to those who have used them in an irresponsible manner. Offenders may also be subject to disciplinary action through existing structures for faculty, students and staff of the College, as laid out in the relevant College Handbooks.

4. People who use both on-campus and external network media (including any communication performed on the network for any purpose) must do so responsibly, in a manner that constitutes respectful behavior as laid out in the Faculty, Student and Staff Handbooks. It is unethical not to adhere to this type of behavior, even when communicating with people outside the Sullivan community. For example, no form of harassment, as defined in the Student, Faculty and Staff Handbooks, will be tolerated within any media. In addition, all communications must include the sender's complete network address, unless the service explicitly invites anonymous communication. If someone requests you stop communicating electronically with him/her, you are required to do so immediately.

5. Students accessing "social networking services" such as Facebook, Instagram, Twitter, and others should carefully read the terms and conditions set forth by such services. Students are solely responsible for the content of their accounts. Neither IT nor SUNY Sullivan assume any responsibility for what students place there. Inappropriate material placed on social networking sites is subject to SUNY Sullivan's Responsible Use policy, the Student Conduct Process and the College's Harassment and Grievance Procedures.

6. People who use personally owned computers and mobile devices on the college network or wifi are responsible for ensuring that their devices are fully updated and protected against viruses, malware and other threats.

7. Each information technology resource - those existing on campus as well as external ones to which we are connected - has an owner. Attempts, even unsuccessful ones, to use or access any resource without the permission of the owner is a violation of this policy. All accessors must respect conditions of access and use stipulated by the owner. Although individuals are not the owners of accounts assigned to them (the College is the owner), they are the owners of the files they create, and have rights to privacy and responsibilities to control access by others - you must respect others' rights when you communicate with them over networks.

8. Accounts and passwords must not be shared with anyone including family members, friends, and other members of the SUNY Sullivan community. You will never be asked for your password by SUNY Sullivan Information Technology staff and you should be suspicious of anyone that requests it.

9. Anything less than adherence to the letter and spirit of copyright laws and regulations is unethical and possibly illegal. Users must abide by license agreements controlling copying and use of software and data.

10. Violations of this policy should be reported to the Director of Institutional Computing. Individuals found to be in violation of any portion of this Responsible Use Policy will face disciplinary action including, but not limited to, the restriction and possible loss of network and other information technology resource privileges.

3.08 Computer and Network Acceptable Use Policy for Non-Students

Copyright cases will be designated as falling within one of three categories:

A) Individual Efforts - This category covers copyrightable materials produced through individual initiative and effort, not through a specific College grant or contract, and for which only incidental use of College facilities and resources is involved. The copyrights to such material shall belong wholly to the individuals(s) and not to the college. The author receives 90% of net royalties, the College receives 10%.

B) College-Assisted Individual Effort - This category covers copyrightable material produced when the College has assisted an individual effort by contributing significant staff, time, facilities, or resources. The College owns the copyrights to such material, but the author(s) shall receive 50% of the net royalties.

C) College-Supported Effort - The category covers copyrightable material produced under terms of a College grant or contract. The College owns the copyright to such material, but the author(s) receive 25% of the net royalties.

3.09 Copyright Policy

1. In the Classroom

a. If one person is being disruptive, the response is:

i. The instructor asks the student to leave the room. Any student who is told by an instructor to leave the classroom must do so immediately. Failure to do so will result in additional sanctions under the Code of Student Conduct.

ii. The student and instructor are to report to the Division Chair or Dean of Enrollment & Student Development Services for conflict resolution after class.

iii. Call Security, if necessary.

b. If several people are being disruptive, the response is:

i. Ask the non-disruptive students to leave for their own safety.

ii. Call Security to handle the problem.

iii. Call the police if necessary (in the case of a threat or actual occurrence of violence).

c. If disruptive person(s) enter the classroom, then follow item 1 or 2 above as appropriate.

Prevention for an on-going problem:

Keep classroom and laboratory doors locked to prevent intruder from entering.

d. The instructor should write up the incident noting the date, time, room number, and name(s) of the disrupter(s), the nature of the disruption(s), witnesses and the action taken. Copies of the incident report must be filed with the appropriate Division Chair and the Dean of Student Development Services as soon as possible.

2. Outside of the Classroom

a. Noise, Behavior

i. Ask the disruptive student to be quiet.

b. Other disruptive behavior

i. Do not attempt to handle the disruption yourself.

ii. Call Security.

iii. Write up the nature of the incident as in item 1d.

3. Prevention of Disruptive Behavior

a. Use Freshman Seminar and/or Orientation to heighten student awareness of appropriate behavior.

b. Security Officers must be present and highly visible during all shifts in all College buildings.

c. Administrators, faculty, staff and students trained in conflict resolution should be available to assist in resolving issues.

d. Enforce the Student Code of Conduct Rules.

3.10 Disruptive Behavior Policy

REASON FOR POLICY

a) To ensure that faculty and staff use electronic mail (email) resources in a manner consistent with furthering the College’s mission and goals;

b) To assist faculty and staff to recognize that email is a form of college records, and to determine what information sent or received via email should be retained and for how long; and

c) To establish acceptable safeguarding practices to ensure the integrity, availability, and usability of email systems on campus.

POLICY STATEMENT

a) The College offers and encourages the use of email services in support of its mission, including the administrative functions that support this mission. All users of college email services must conform to this policy.

b) Any use of email services that interferes with the college mission, activities and functions or does not respect the image and reputation of the College is improper and thereby prohibited. In addition, the following specific actions and use of email are improper and strictly prohibited:

1. The creation and exchange of messages or file attachments that are illegal or in violation of college policies or guidelines.
2. The conveyance of privileged, confidential or sensitive information to unauthorized persons.
3. The creation and exchange of advertisements, solicitations, chain letters, or other spam.
4. Use of email for commercial, political or private business purposes (Cross reference: Administrative Policies, Policy No. 3.07).
5. The creation, storage or exchange of information in violation of copyright laws.
6. Reading or sending messages from another person’s account, except under proper delegate arrangements.
7. Accessing another person’s email messages without proper authorization or business purpose.
8. Copying or forwarding messages from another user, which have been altered in such a way as to change the intent of the author.
9. Sending emails or attached files that exceed the maximum authorized email file size.
10. Maintaining a mail box that exceeds the maximum authorized email box size. Sending a broadcast email to more than the authorized number of non-college employee recipients without prior approval. Note that broadcast email is different than the use of listserv technologies.

c) College email services may be used for incidental personal non-college purposes provided such use is reasonable and does not interfere with college business.

d) As a resource of the college, all email accounts, and content stored within, are the property of the College.

e) Email users are required to comply with state and federal law, college policies, and normal standards of professional and personal courtesy and conduct (Cross Reference: Administrative Policies, Policy No. 3.07). Access to email services is a privilege that may be partially or wholly restricted by the College without prior notice and without consent of the affected email user under the following circumstances:

1. When required by or consistent with applicable law or college policy;
2. Upon reasonable suspicion that violations of applicable law or college policies have occurred or may occur; and/or
3. When required to meet time-dependent, critical operational needs.

f) Network and email accounts may be monitored for legitimate business reasons, including compliance with this policy, as well as with any applicable laws.

g) Email users are responsible for safeguarding their identification codes and passwords, and for using them only as authorized (Cross Reference: Administrative Policies, Policy No. 3.07).

h) This policy applies to all users of email services provided, owned, or funded in part or in whole by the College and all college email records in the possession of or generated by college employees and other users of email services provided by the College, regardless whether the records were generated on college or non-college owned computers.

i) Violations to this policy should be confidentially reported to the unit department head. Willful violations will result in staff or student disciplinary action up to and including dismissal, referral to law enforcement agencies, or other appropriate legal action.

3.11 Email Use Policy

It is the policy of the College to use all safety precautions to protect the College, its students, faculty and staff during a facility emergency.

Under a facility emergency causing extreme conditions the college will close (or have a delayed opening or early release). Essential personnel such as from Buildings and Grounds and Security will report and essential services will be maintained.

The College recognizes that some essential personnel may wish to absent themselves, with their supervisor’s approval, during a facility emergency because of concern for personal safety. Such faculty and staff members are required to use benefit time or leave without pay to account for the period of absence.

Time Accountability and Pay Practices During Inclement Weather Absences

Absences due to inclement weather and time accountability by faculty and staff members will be governed by the following determinations:

a) Determination by a Governmental Agency (Town, County, State, Federal)

The College will comply with instructions from Governmental Agency’s authorities and follow the collective bargaining agreements’ terms and conditions concerning the attendance actions and compensation practices to be followed during an early release or closing authorized during facility emergency.

b) Determination by the College

Early Release — faculty and staff members authorized “early release” will be compensated in accordance with established practices. Faculty and staff members prompted by concern for personal safety who absent themselves prior to receiving an authorized early release will be expected to charge the entire absence to personal leave, vacation leave, or leave without pay.

Reporting Late — faculty and staff members receiving authorization for “reporting Late” will be compensated in accordance with established practice.

c) Determination by Individual Faculty or Staff Member

Leaving Early — an individual faculty or staff member who decides to leave early will be charged personal leave, vacation leave or leave without pay.

Reporting Late — an individual faculty or staff member who decides to report late may make up the absence during the pay period subject to the authorization of the immediate supervisor or the late absence period will be charged to personal leave, vacation leave or leave without pay.

3.12 Emergency Closings Policy

Any event sponsor (ie., student organizations, faculty or staff) at Sullivan County Community College has a responsibility for the safety and well-being of audience members and participants, as well as performers and workers. Adequate security and crowd management are integral aspects of event planning intended to minimize actual and potential risk to all parties. Adequate security and crowd management may include college Peace Officers, private contract security officers; professionally trained staff members or student workers as part of the security force for an event. Since the college can be held liable for any activity that takes place on its property, adherence to this policy is mandatory for all college sanctioned or contract agency events. Events covered under this policy include but are not limited to:

• Concerts
• Lectures/speeches/indoor rallies
• Sporting events/competitions
• Outdoor events

Policy

Security needs must be identified prior to contract offer or agreement (See SCCC policy and room reservation forms). The sponsoring organization must make arrangements for security, but the college reserves the right to determine the adequacy of such arrangements. Moreover, it reserves the right to cancel the event if it is determined that the risk: 1) is beyond the college's capabilities; 2) the conditions of this agreement have not been met; or 3) circumstances or conditions have escalated to a level of serious threat to safety and security of the campus.

Guidelines for Security Staffing and Duties

• Supplemental Staff - (includes but are not limited to college employees or student workers designated
  by their supervisor and are trained in event procedures), are expected to perform assigned tasks under the
  direction of the supervisor or event coordinator, and assist contract security, Peace Officers or Police
  Officers.
• Contract Security Guard - Assist staff with crowd control and policy enforcement as directed by the supervisor or event coordinator or Peace Officer. Serve as the main point of contact for calls to Peace/Police officers or emergency services.
• Peace Officer - Spot check and/or work events with notification to the supervisor or event coordinator of any developing or existing problems at the event, investigates, and coordinates the filing of all incident reports regarding SCCC policy or procedural violations.
• Police Officers/Emergency Services - Whether on scene or called for service, will be responsible for coordinating and investigating all criminal or emergency incidents.

Event Levels and Safety Designations

Level 1 Events -College sanctioned sport event

• College sanctioned student activities
• Contract events – attendance up to 400
• Minimum of 1 security guard
• Supplemental staff as needed
• Spot checks by peace and/or police officer

Level 2 Events -Attendance of more than 400 people including staff

• Designated as a level two event by the Director of Safety and Security due to extenuating
  circumstances (Le., threats, college rivalry, past incidents at similar events).
• Minimum of 1 peace/police officer
• Minimum of 2 contract security guards
• Supplemental staff as needed

Level 3 Events -Attendance of more than 900 people including staff

• By permit, alcohol is allowed
• Designated as a level three event by the Director of Safety and Security due to extenuating circumstances (see level 2 above).
• Minimum of 2 police officers
• Minimum of l peace officer
• Supplemental staff as needed

3.13 Event Security and Safety Policy

SUNY Sullivan will make available for occasional use its facilities to off-campus organizations and agencies for educational, cultural, social, civic and recreational purposes. The number of participants may be limited for personnel safety and academic schedules.

The College reserves the right to accept or reject any request for use of facilities and to impose additional requirements other than those named below after reviewing the request of the organization. In the event of a dispute or controversy regarding the meaning, intent or interpretation of anything herein contained, the judgment of the college concerning such disputes shall be final.

Usage

SUNY Sullivan and affiliate groups are those divisions, departments, offices and agencies of the college, as well as organizations and groups that are funded by the college and/or listed in the college catalog (i.e. SUNY Sullivan FSA, Foundation and Dormitory Corporation) and SUNY Sullivan collective bargaining units.

A SUNY Sullivan activity is any event, meeting, conference or activity which is conducted under the auspice of SUNY Sullivan or a SUNY Sullivan affiliate group in which a substantial portion of the cost or in kind services of the event is borne by the college or its affiliate groups.

Non-affiliate groups are all other organizations that wish to use SUNY Sullivan facilities for any event, meeting, conference, activity, show, fair or festival not considered a SUNY Sullivan activity.

Availability of Facilities

All spaces are scheduled through the Campus Events office.

3.14 Facilities Regulations Policy

Designation of Records Access Officer

For the purposes of compliance with the Freedom of Information Law, the President of Sullivan County Community College shall be responsible for instituting compliance with the regulations herein, and shall designate Records Access Officer(s) who shall have the duty of coordinating the College’s response to public requests for access to records.

a) Records Access Officers are:

i) For business records – Associate Vice President for Planning, HR and Facilities

ii) For personnel records – Assistant Director of Human Resources

iii) For student records - Dean of Student Development Services

Location

The President shall designate the location where records shall be available for public inspection and copying.

Hours for Public Inspection

The Records Access Officer(s) or designees shall accept requests for public access to records and produce records during regular business hours on regular working days.

Requests for Public Access to Records

a) Requests must be in writing.

b) The College shall respond to any request reasonably describing the record or records sought within five business days of receipt of the request.

c) A request shall reasonably describe the record or records sought. Whenever possible, a person requesting records should supply information regarding dates, file designations, or other information that may help to describe the records sought.

d) If the College does not respond within five business days of receipt of a request, the College shall furnish a written acknowledgment of receipt of the request and a statement of the approximate date when the request will be granted or denied. If access to records is neither granted nor denied within twenty business days after the acknowledgment of the request, the request may be construed as a denial of access that may be appealed.

Denial of Access to Records

a) Appeals regarding denial of access to records under the Freedom of Information Law may be submitted to the following:

FOIL Appeals Officer, Associate Counsel,

Office of University Counsel, SUNY Plaza

Albany, NY 12246.

Fees

Copies can be made for a charge of .25 cents per page. If possible the information may be provided electronically by email.

3.15 Freedom of Information Policy

It is the policy of the College to remain open during inclement weather periods except under extremely rare conditions, i.e. directive from local and/or state authorities. Inclement weather conditions prompting the suspension of classes for students shall not affect non-instructional work schedules for faculty and staff members with regularly scheduled hours during an inclement weather period. The College recognizes that some faculty and staff members may wish to absent themselves, with their supervisors’ approval, during an inclement weather period because of concern for personal safety. Such faculty and staff members are required to use paid leave or leave without pay to account for the period of absence.

In the event of early closing, departments and divisions will be notified by text and/or e-mail of the time or the closing.

In the event of delayed opening or closing of the College, a message will be placed on the College’s voice mail system. Employees are requested to call the main number of the College to check the message. In both of the above situations, announcements will also be made on local radio stations. Employees may also choose to sign-up to be notified by SUNY NY-Alert by clicking the link provided on the College’s web site.

3.16 Inclement Weather Policy

The Inventory Policy establishes a process for the recording, identification, and accountability of all College owned furnishings and movable equipment items (Equipment) having a minimum cost of $200 each and a life expectancy of over two years. It is the responsibility of the Facilities Support Technician to maintain a system of equipment control to provide a safeguard against loss and to facilitate effective utilization. The College shall utilize an appropriate property and equipment control system to meet the need for detailed information as to particular identification of the property or equipment and the costs, the depreciation, the assignment and the location of the equipment. The Facilities Support Technician, or an appointed designee, who is not responsible for the day-to-day custody of equipment, shall conduct the annual inventory of all equipment assigned to each divisional/unit location. The responsibility for equipment accountability is assigned to the appropriate division/unit head. This policy requires:

1. All items of equipment to be brought under control shall be identified by a serial number affixed to each item.
2. Periodic physical inventories, at least once annually, shall be taken of all items of equipment placed under serial number control.
3. Equipment utilization controls shall be maintained for significant items, whether they are in the form of daily usage records or simple periodic observations to provide a safeguard against loss and to facilitate effective utilization.
4. No item of equipment should be permitted to leave the premises without a pass signed by the proper authority.
5. Unit heads shall be administratively responsible for the equipment assigned to the unit. The equipment assigned should not be permanently transferred without written approval of this individual and the Facilities Support Technician.
6. The Information Technology Department assigns and stores all inventoried college electronics, forwarding requests to take equipment off campus to the Facilities Support Technician

3.17 Inventory Policy

1. The College has established a key control policy that limits keys to the building’s exterior and interior
2. The Buildings & Grounds Department maintains the key control
3. Immediately report any lost or stolen keys to the Buildings & Grounds
4. A Key Request Form must be completed and signed off by the employee’s supervisor and approved by a member of the Executive Committee. The completed form is then sent to the Facilities Support Technician. Keys will then be issued at which time the individual will be asked to sign for them.
5. When an individual terminates employment, goes on temporary leave of absence, or the end of a semester, they are asked to return their keys directly to the Buildings & Grounds Department.
6. Students: Keys will be issued and assigned to students only to the extent necessary for them to perform their jobs or assignments properly. They will be issued on a semester basis only. Keys must be turned in on the last day of the semester by 3:00pm to the Buildings & Grounds Department.
7. Key Replacement - The costs for replacement of lost or stolen keys are described under "Charges." Damaged or worn keys will be replaced at no charge, provided the old key is returned to the Buildings & Grounds Department and shows no evidence of intentional abuse.
8. Charges: The standard charge to replace a key is $7.00. The standard charge to re-key a lock is $35.00 per lock.

3.18 Key Control Policy

SUNY Sullivan does not assume responsibility for theft or loss for any reason of student and employees’ personal belongings that may be brought on campus. The College does not replace lost possessions or compensate students or employees for such losses. If a student or employee’s personal belongings go missing on campus, they can check with the Office of Public Safety.

If you bring personal property, such as bicycles, automobiles, audio-visual equipment, computers and computer related equipment, cameras, or other items to campus property, such as parking lots, offices, classrooms, or other college rooms and buildings, please make your own arrangements for their security.

Often students or students’ families and employees have homeowner’s insurance policies that provide some coverage for loss or theft, and students and employees are well advised to know their coverage in case of loss.

3.19 Loss or Theft of Personal Property on Campus

Media is critical to SUNY Sullivan’s effective operations. The Office of Communication is responsible for all official college communication and the college’s interaction with the media. If any employee of the college is contacted by the media, immediately inform the Office of Communications for support and next steps.

3.20 Media Relations Policy

Purpose
Sullivan County Community College is required by the Higher Education Act amended August 14, 2008, to establish protocol for students living in campus housing and missing more than 24 hours and to provide guidance to employees handling cases involving missing persons.

Policy
The Sullivan County Sheriff’s Office is responsible for investigating reports of missing person(s). The SCCC Office of Public Safety may assist the police department by providing it with information on the missing person(s).

Scope
This policy pertains to all current students of Sullivan County Community College living in the Lazarus I. Levine Hall and ECO Green. All students are encouraged to voluntarily provide contact information to the College in the event there is a report of a missing person.

3.21 Missing Student Policy

The College may permit certain departments to establish a petty cash fund for small or emergency purposes to avoid the inconvenience of processing checks through the College’s purchasing procedures. This fund should not be used to circumvent the College’s purchasing procedures.

Establishment of a Petty Cash Fund
A letter to establish a petty cash fund for the department must be forwarded to the Assistant Controller. The letter should identify the custodian and supervisor, the purpose of the fund, amount of request, security procedures to safeguard the petty cash fund and specific location of the fund. The approval or disapproval of this fund will be made within 14 days.

Custodian and Control of Petty Cash Fund
The Custodian must ensure that the petty cash fund is secure at all times. The funds and receipts are not to be co-mingled with any other personal funds. The funds should be verified and reconciled (at least monthly, depending on volume) and will be subject to unannounced audit by internal staff and external auditors. Please use a petty cash reconciliation form for this. The Controller must be notified of any change in the petty cash custodian.

3.22 Petty Cash Policy

SUNY Sullivan is obligated to procure commodities and services in accordance with Article 5-A of the New York State General Municipal Law.

The Vice President for Administrative Service shall be responsible for ensuring procurement procedures shall comply with applicable laws and regulations of the State of New York and the County of Sullivan.

All employees are required to order materials, equipment and services through the Purchasing Department in accordance with college policy and procedures.

The Board of Trustees directs the President or their designee to develop procedures to implement this policy.

3.23 Procurement Policy

In addition to the procurement policy 3.23, SUNY Sullivan will adopt the State University of New York (SUNY) policy to take affirmative action to ensure that New York State certified minority and women owned business enterprises (MWBE’s) are given the opportunity to demonstrate their ability to provide SUNY Sullivan with commodities and services at competitive prices.

The college will adopt the SUNY goal of 20% of contracts going to MWBE certified firms (this applies to construction contracts in excess of $100,000, and professional services and procurement contracts in excess of $25,000).

As well as the advertising and posting practices in SUNY’s Purchasing Guidelines (Purchasing and Contracting - Procurement, Document # 7553) to ensure MWBE’s are given fair opportunity to bid on all contracts. This includes making use of the NYSEDC MWBE database to identify potential providers. The college will allow discretionary purchases under $5,000 to go to MWBE certified firms without a competitive bid.

3.24 Procurement Policy – MWBE

The college will release information concerning students or staff to private parties if the requested information is consistent with the Freedom of Information Law (Cross Reference: Administrative Policies Policy No. 3.15), and to authorized officials by court order, subpoena, and after proper identification and a statement to the effect that the inquiry is authorized as part of an official investigation by officers of law and/or government.

All other inquiries for information concerning students or staff, such as credit inquiries, will be released if such inquiries are in writing and, where appropriate, if prior written permission has been granted by the individual concerned. In cases involving public agencies, including law enforcement officers, inquiries concerning factual matters may be made in writing or in person with the College supplying the appropriate data.

Letters of recommendation for fellowships, grants, and other forms of professional activity and growth may be written by other staff members who have been explicitly named as references.

Request for information on faculty, staff or students should be directed to:

• The Office of Human Resources for information on faculty and staff.
• The Dean of Student Development Services Office for information on students.
• The Office of the Associate Vice President for Planning, HR and Facilities for information on business records.

3.25 Release of Information About Staff or Students Policy

SUNY Sullivan supports employees traveling on behalf of or for the benefit of the college for items such as, professional development, networking business meetings and conferences to the extent funds are budgeted. All forms referenced in this policy can be found on the College shared drive.

a. All travel authorizations shall be submitted prior to the trip. Please use the form "Request for Travel & Reimbursement".
b. A Request for Short-Term Leave form shall be submitted prior to trip.
c. A Vehicle Reservation form shall be submitted prior to trip.
d. If the trip requires that the traveler receive a cash advance for related expenses, please use the form "FSA Travel Advance".
e. Travel authorization/reimbursements up to $500 must be approved by the supervisor or department head.
f. Travel authorizations/reimbursements between $500-$1,000, must be approved by the supervisor/department head and the appropriate Vice President.
g. All travel authorizations/reimbursements in excess of $1,000 must be approved by the President.

Requests for travel reimbursements should be submitted after the trip in a timely manner.

Mileage
The mileage rate for use of private cars for professional travel will be consistent with the prevailing rate per mile being used for County employees.

Per Diem Allowance
The maximum allowance per diem for meals is $44-$47 as follows:

In addition, an allowance of $5.00 per week for incidental expenses is authorized for personnel on
business travel which requires them to be away from home for four (4) days or longer.

3.26 Travel Policy

To minimize liability risks, the College's insurance carrier has recommended that the College obtain motor vehicle records for all employee drivers every three years and additional requirements for persons using their own vehicles. This requirement would affect all College, FSA, SCCC Foundation, and SCCC Dormitory Corporation employees as well as Board members who will be driving College vehicles/ and or their individual vehicles on College-related business. Currently, all employee drivers of College vehicles are required to provide operator's license information to receive authorization to drive a College vehicle. The proposed policy shall include guidelines and directives regarding vehicle safety standards, prohibited practices while driving, and proof of insurance for non-college owned vehicles used for College-related travel.

The following provisions and policies are intended to reduce the potential of accidents and injuries to members of the College community and those we interact with. All users of College fleet vehicles are to know and abide by these policies and provisions.

Driver Responsibilities

Driver qualifications standards for College owned/Ieased and personal/non-college owned vehicles used for assigned College-related travel:

1. Current, State issued operator’s license.
2. Drivers must be 18 years of age or older.
3. Motor vehicle records check (MVR, driver history check) required.
4. Successful completion of road driver course (if applicable).
5. Behavior of the driver during subsequent use.
6. Behavior and social conduct of the driver, both on and off campus.

Drivers of College Vehicles are Responsible For:

1. Properly completed Request for Travel and Reimbursement form and all associated paperwork.
2. Appropriate approval for travel.
3. Conducting an inspection of the vehicle for general condition and safety prior to use.
4. Timely vehicle reservation through the Finance Office, vehicles will be assigned on a first-come basis.

With these exceptions; admissions, academic and administrative business travel will be given priority over student organizations and athletic teams. In the event that a reserved vehicle is no longer needed, users should contact the Finance Office immediately. Failure to do so may result in future sanctions.

Policies Governing the Use of College Owned/Leased Vehicles:

1. Only authorized drivers may operate College vehicles (vehicles owned and/or leased by the College) to conduct College-related business.
2. All authorized drivers must be familiar with, and abide by, the motor vehicle laws of the State of New York, laws of other states while driving in those states, and Sullivan County Community College policies governing the use of College vehicles to conduct College-related business.
3. All persons traveling in a College vehicle must wear/use seatbelts at all times.
4. Vehicles are to be secured/locked when left unattended.
5. Smoking, the use and/or possession of alcohol, and the use and/or possession of illicit drugs are prohibited in College vehicles.
6. The use of "RADAR" detectors or other forms of speed enforcement detection equipment is prohibited in College vehicles.
7. The use of "Cellular" mobile telephones (of any form or type) by the driver while operating (driving) a College vehicle is prohibited.
8. At the College's discretion, any trip longer than five (5) hours traveling time (one way) may require two or more drivers per vehicle.
9. Drivers are required to correctly complete all paperwork as specified in the provisions for use of a College vehicle.
10. Vehicles are to be returned to campus upon completion of authorized/official use, parked in the specified parking lot, and readied for use as specified in the general provisions.
11. Drivers are required to immediately contact the Director of Public Safety in the event of any accident.
12. Drivers are required to immediately contact the Buildings and Grounds Department in the event of mechanical difficulty involving a College vehicle or "minor" damage involving College vehicles.
13. Drivers are required to notify the Director of Public Safety upon return to campus of any parking violations, or traffic/moving violations. Fees for traffic violations are non-reimbursable.
14. More than one (1) motor vehicle accident during College-related travel will result in a suspension of driving privileges at the discretion of the College.
15. Out of state drivers may not be permitted to travel for College-related business if they cannot be authorized to travel.

Returning Vehicles to Campus:

Upon the completion of use of a College vehicle, the vehicle is to be returned directly to the specified parking lot location, and prepared for its next use. The driver is responsible for completing all required paperwork and for the condition of the vehicle upon its return and must ensure the following:

1. The driver must record the ending mileage (odometer reading).
2. The vehicle is to have at least one half (1/2) of a tank of gasoline.
3. All trash and personal items have been removed from the vehicle.
4. All dirt is brushed from the interior of the vehicle. If this cannot be done by the driver, it is to be noted on the vehicle use form so that the vehicle can be appropriately cleaned and readied for its next use.
5. 5. Any mechanical/system warnings should be noted on the vehicle use form.
6. 6. Any minor damages or maintenance needs are to be noted on the vehicle use form.
7. The driver must give all completed paperwork, gas receipts, credit card(s), keys, EZ Pass, and associated information to the Finance Office or, if the College is closed, place it in the key drop box located by the pedestrian entrance to the loading dock.
8. Failure to complete the required procedures may result in additional fees and/or sanctions. 

Policies Governing the Use of Personal/Non-College Owned Vehicles for College-Related Travel:

1. Only authorized drivers may use personal vehicles to conduct College-related business.
2. Authorized drivers will be required to provide copies of vehicle registration and proof of insurance for adequate levels of auto liability including adequate limits for Uninsured Motorists (UM) and Underinsured Motorists (UIM). The College will determine adequate levels in consultation with its insurance carrier.
3. All authorized drivers must be familiar with, and abide by, the motor vehicle laws of the State of New York, laws of other states while driving in those states, and Sullivan County Community College policies governing the use of personal vehicles to conduct College-related business.
4. All persons traveling on College-related business must wear/use seatbelts at all times.
5. Vehicles are to be secured and locked when left unattended.
6. The use and/or possession of alcohol, and the use and/or possession of illicit drugs are prohibited when traveling on College-related business.
7. The use of "RADAR" detectors or other forms of speed enforcement detection equipment is prohibited when traveling on College-related business.
8. The use of "Cellular" mobile telephones (of any form or type) by the driver while operating (driving) when traveling on College-related business is prohibited.
9. At the College's discretion, any trip longer than five (5) hours traveling time (one way) may require two or more drivers per vehicle.
10. Out of state drivers may not be permitted to travel for College-related business if they cannot be authorized to travel.

3.27 Vehicle Use Policy

It is the interest of Sullivan County Community College to match the personal interests and skills of volunteers to a range of volunteering opportunities determined by the College. Volunteering is a matter of choice. Acceptance of an offer to do volunteer service is the sole right of SUNY Sullivan.

The division, department or office that requests volunteer service must clearly identify the tasks a volunteer will do and the responsibility that goes with those tasks. Volunteers shall not undertake work for which the College pays staff. The collective bargaining units should be fully aware of the areas of undertaken by volunteers.

The College shall give volunteers all materials, equipment and tools to enable them to carry out their tasks. The College shall permit use of college-owned vehicles under similar conditions that apply to College staff. Volunteers shall have access to their work locations under similar conditions that apply to College staff.

The College shall adequately protect volunteers against any risk involved in volunteering. This shall include indemnification, defense, personal accident coverage, liability coverage and auto coverage to the extent such protection is afforded College staff. Volunteers shall follow the College's Purchasing Policy and Procedures and incur no personal expense in doing tasks for the College. Volunteers shall be expected to respect the confidentiality of matters relative to student and College business affairs.

Volunteers shall receive a letter from the appropriate College officer that certifies a volunteer's service to the College.

3.28 Volunteer Services Policy

SUNY Sullivan's IT facilities are available to support web sites and pages which advance the College‘s mission of providing a wide range of higher education services continuing education, student and community services and cultural offerings to various constituencies.

SUNY Sullivan encourages web usage that:

a) Provides information about the College‘s programs and courses, academic and social activities, faculty, staff, students.

b) Enhances or enriches the teaching and learning process.

c) Delivers instructional material either as a prime or supplementary source.

d) Serves as a replacement for traditional publishing methods which use scarce resources.

e) Delivers College services in a more efficient or accessible way.

f) Promotes collaboration, community and innovation.

The College seeks to serve these goals and preserve academic and intellectual freedom while recognizing that, by hosting material on its servers, it acquires responsibilities and potential liabilities. The policies in this document are designed to address this balance and promote responsible and effective use of the World Wide Web.

Legislation Affecting Web Sites and Pages

Federal, state and local laws have an impact on what may be included in material on the web. These laws fall into five general areas:

a) Copyright laws provide protection for the benefit of those who create intellectual property. Complex and fluid laws apply to almost all visual, aural or written material. Assume that if you did not create the material, it is protected and you may not use it without written permission which must be filed with Campus Computer Services. This applies to photographs, printed matter of any type, video, audio, software, scanned material, logos, trade/service marks and phrases and material from other web pages or sites. You may create links to other web pages or sites providing access to material and avoiding the problems of copying.

b) Privacy regulations protect individuals from invasion into their personal lives. A person has a right to go through life without having their image or activities published or commented upon. Certain public figures have lesser protections, but caution should be exercised. Of particular concern to the College is the Family Education Rights and Privacy Act which prohibits the disclosure of virtually all information about students without permission.

c) Libel and slander laws are designed to protect individuals and groups from harm created by published information that is false. For materials to be libelous or slanderous, it must cause harm, be false, and the publisher must intend the harm. The courts have held that recklessness (not checking the truth of statements) can be considered intent. Certain public figures have lesser protections, but caution should be exercised.

d) Pornography/obscenity statutes are intended to protect the public from explicit sexual material. Interpretation of these laws has been troublesome at best, especially when the laws are local. The Internet is the focus of competing regulatory vs. unrestricted speech debates which are unlikely to be resolved soon. Common sense dictates that any sexually explicit material be approved by the College prior to placement on College servers.

e) Regulations designed to make web sites/pages accessible to those with disabilities are being promulgated. As these are instituted compliance will be required.

SUNY Sullivan Policies Affecting College Official Web Sites and Pages

Web sites and pages posted to College servers are considered to be official publications of the College and part of its information and marketing systems. Only approved material may be communicated through the home page and its official links. Approval of material is the responsibility of the Coordinator of Web Development under the direction of the Director of Institutional Computing and College administrators.

In order to be approved, each official site or page must:

a) Adhere to the consistent College graphic standard, including use of the College logo, as determined
by the Coordinator of Web Development.

b) Be the product of or for members of SUNY Sullivan administration, faculty, staff, clubs, or other officially
sanctioned members of the SUNY Sullivan community.

c) Include the site/page manager=s name and email address.

d) Include the last date of revision or modification.

e) Include a live link for comments.

f) Include a link to the College home page.

g) Link to relevant portions of existing sites/pages rather than to duplicate hem.

h) Include “previous” and “next” entries for lengthy documents.

i) Have text labels for graphic or icon links to provide access for those using non-graphical browsers.

j) Not contain any commercial advertising.

k) Conform to the current HTML standard as determined by the Coordinator of Web Development.

SUNY Sullivan Policies Affecting Divisional, Organizational and Professional Web Sites/Pages

SUNY Sullivan divisions, departments and affiliated organizations are encouraged to create and maintain web sites/pages for posting on College servers. This may include professional pages for faculty and staff. These sites/pages must be approved by the Coordinator of Web Development. It is recommended that these sites and pages use templates designed by the Coordinator of Web Development as a starting point.

Professional pages should link from the appropriate divisional page/site. Professional pages should contain information only as it relates to the individual’s responsibilities at the College. Individuals may create personal home pages linked to the official site only through their professional page.

In order to be approved, each such site or page must:

a) Follow generally accepted graphic standards for the World Wide Web and may include the College logo if guidelines for its use are followed.

b) Be the product of or for members of SUNY Sullivan administration, faculty, staff, clubs, or other officially sanctioned members of the SUNY Sullivan community.

c) Include the site/page manager=s name and email address.

d) Include the last date of revision or modification.

e) Include a live link for comments.

f) Include a link to the College home page.

g) Link to relevant portions of existing sites/pages rather than to duplicate them.

h) Include “previous” and “next” entries for lengthy documents.

i) Have text labels for graphic or icon links to provide access for those using non-graphical browsers.

j) Not contain any commercial advertising.

k) Provide warning for size file and type for large links such as multimedia files.

l) Conform to the current HTML standard as determined by the Coordinator of Web Development.

SUNY Sullivan Policies Affecting Personal Web Sites/Pages

SUNY Sullivan encourages individuals from the College community to develop personal pages for posting on the College servers. Individual staff, faculty, student and alumnae pages may be linked to the official site only through divisional, professional or organizational pages. The College does not seek to restrain free speech but reserves the right to remove any page from its server.

Personal pages should:

a) Adhere to the intent of the laws and regulations described above.

b) Link to relevant portions of existing sites/pages rather than to duplicate them.

c) Not contain any commercial advertising.

d) Include the author’s email address as a “mailto” link.

e) Include this disclaimer: “The author of this page is responsible for its content. SUNY Sullivan cannot guarantee the accuracy or completeness of the information on this page and is not liable for any damages, of any kind arising from its use.”

3.29 Web Site Policy

It is the policy of Sullivan County Community College to promote a safe environment for its employees, students, and visiting community members. The College is committed to working with the College community to maintain an environment free from violence(1), threats of violence, harassment (2), intimidation (3), and other disruptive behavior.

Students, faculty and staff, including temporary and part-time staff and visitors, should be treated with
courtesy and respect at all times and are expected to refrain from fighting, "horseplay" (4) or other conduct that may be dangerous to others. Firearms (5), weapons (6), and other dangerous or hazardous devices or substances are prohibited from the premises of SCCC without proper authorization.

Conduct that threatens (7), intimidates, or coerces (8) another employee, a student or a member of the public at any time, including off-duty periods, will not be tolerated. This prohibition includes all acts of harassment, including harassment that is based on an individual's sex, race, age, or any characteristic protected by federal, state, or local law.

Incidents of violence, threats, harassment, and intimidation, the possession of firearms and other weapons, or other disruptive behavior will not be tolerated. Harassment and/or intimidation are conduct that disrupts the College environment or results in fear for personal safety. Such behavior can include oral or written statements, gestures, and expressions that communicate a direct or indirect threat of physical harm. Individuals who commit such acts may be removed from the premises and may be subject to disciplinary action, up to and including dismissal or expulsion, and/or criminal penalties.

DEFINITIONS

1. Violent Acts - Physical force exerted for the purpose of violating, damaging, or abusing an
   individual or property.
2. Harassment - Subjecting a person to overt or covert threats, taunts, vilification, ridicule, degradation, or ethnic or sexual slurs.
3. Intimidation - Coercion or attempts at coercion of an individual through the use of fear-inducing conduct by another.
4. Horseplay - Rough or rude practical jokes or pranks.
5. Firearm - A weapon, especially a pistol or rifle, capable of firing a projectile and using an explosive charge as a propellant.
6. Weapon - An instrument of attack or defense.
7. Threat - An oral or written expression (or inference) of an intention to inflict pain, injury, or punishment on an individual or to damage property.
8. Coerce - To force to act or think in a certain way by use of pressure, threats, or intimidation.

3.30 Workplace Violence Response and Prevention Policy

In addition to the procurement policy 3.23, SUNY Sullivan will adopt the State University of New York (SUNY) policy to take affirmative action to ensure that New York State certified minority and women owned business enterprises (MWBE’s) are given the opportunity to demonstrate their ability to provide SUNY Sullivan with commodities and services at competitive prices.

The college will adopt the SUNY goal of 20% of contracts going to MWBE certified firms (this applies to construction contracts in excess of $100,000, and professional services and procurement contracts in excess of $25,000).

As well as the advertising and posting practices in SUNY’s Purchasing Guidelines (Purchasing and Contracting - Procurement, Document # 7553) to ensure MWBE’s are given fair opportunity to bid on all contracts. This includes making use of the NYSEDC MWBE database to identify potential providers.

The college will allow discretionary purchases under $5,000 to go to MWBE certified firms without a competitive bid.

3.31 Contract Procedures and Authorized Signature Policy

Purpose

The purpose of the SUNY Sullivan Wellness Program is to enhance the physical, emotional, and intellectual health of our employees and students by developing awareness through education and voluntary onsite health related programming, as well as by connecting employees/students to external resources through our benefits programs out of Human Resources and Student Activities. Our goal is to create a culture of health that increases individual self-efficacy around personal wellness. This will ultimately improve employee/student morale, well-being and happiness, while concurrently lowering overall health care costs and improving productivity for our entire college community. Studies have shown that institutions that offer a wellness program have many benefits which may include:

• Bolster employees’ and students’ morale and commitment to the college by showing administration cares about their well-being
• Help employees/students better manage their time and stress
• Assist in employee recruitment and retention
• Improved productivity
• Decreased absenteeism and healthcare costs

Goals and Objectives

The SUNY Sullivan Wellness Program has several goals:

• To increase Health Awareness and Education through,
  • Disease Management Resources
  • Seminars and Classes
  • Blood pressure screenings
  • Biometric screenings
• To increase nutritional knowledge through cooking and nutrition classes and by providing information on healthy eating options in the school cafeteria as well as nearby restaurants and through the promotion of our community gardens.
• To provide wellness and fitness classes that encourage employees and students to be active
• To promote a Tobacco-free Campus

Our wellness program objectives are to increase health and wellness, boost morale, decrease absenteeism among students and employees and promote a sustainable lifestyle. We will measure these objectives for employees by collaborating with HR to measure progress through claims experience data provided through our health insurance, as well as through employee surveys. We will measure these objectives for students through data provided by the Health Services office and by collaborating with Student Activities to create data through student surveys.

Participation

• Participation is voluntary; employees and students may pick and choose activities as desired.
• We encourage employee/student participation in offering wellness activities to the campus community.
• Some programs and activities could have nominal costs associated with participation.
• Activities will be offered primarily during non-work hours such as lunch or before or after business hours. Participation in activities offered during business hours must have the approval of supervisor and time spent participating in the activity must be made up with working hours. Participation in an activity may not be in lieu of work.
• Incentives will be offered to reward participation in wellness activities when available. All incentives will be offered in accordance with NY state ethics guidelines. No incentive should include additional benefit time or monetary reward and should not be contrary to a Collective Bargaining Agreement.

Liability

Participation in wellness activities is voluntary and the College is not liable for injuries sustained to employees or students during their participation in these activities. Please note that before embarking on any physical activity program at the College employees should receive medical clearance from their physician. Health Waiver forms may be required for certain activities.

3.32 Campus Wellness Program Policy

Policy #3.33 Identification Card Policy

Policy #3.34 Posting Policy

Policy #3.35 Camping and Use of Tents on Campus Policy

Policy #3.36 Freedome of Expression & Asssembly Policy

POLICY FOR HAZING PREVENTION AND REPORTING

Purpose
SUNY Sullivan is committed to fostering a safe, inclusive, and respectful campus environment. In compliance with the Stop Campus Hazing Act (S.2901, H.R. 5646), which amends the Jeanne Clery Campus Safety Act, this policy establishes clear guidelines to prevent hazing, educate the campus community, and ensure transparent reporting of hazing incidents. Our goal is to protect the health, safety, and well-being of all students while empowering them and their families with information to make informed decisions about campus involvement.

Scope
This policy applies to all members of the SUNY Sullivan community, including students, faculty, staff, recognized student organizations, athletic teams, and any other groups affiliated with the college to include contracted staff and vendors. It covers all campus locations, off-campus college-sponsored events, and activities associated with college-recognized groups.

Definition of Hazing
In accordance with the Stop Campus Hazing Act, hazing is defined as any intentional, knowing, or reckless act, occurring on or off campus, by one person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of that student for the purpose of joining, affiliating with, or maintaining membership in any organization or group recognized by SUNY Sullivan. Examples include, but are not limited to:
• Physical abuse (e.g., beating, forced exercise, or branding)
• Forced consumption of alcohol, drugs, or other substances
• Sleep deprivation or confinement
• Humiliation, degradation, or psychological coercion
• Any activity that violates federal, state, or local laws or college policies
This definition applies regardless of a student’s willingness to participate. Consent does not exempt an act from being considered hazing.

Policy Statements

1. Prohibition of Hazing
   Hazing in any form is strictly prohibited at SUNY Sullivan. Individuals or groups found responsible for hazing will face disciplinary action, which may include suspension, expulsion, or termination of organizational recognition, in addition to potential legal consequences.

2. Hazing Prevention Education
   o All students will participate in a mandatory hazing prevention presentation during orientation. This presentation will cover the definition of hazing, its risks, college policies, reporting procedures, and bystander intervention strategies.
   o Student organization leaders, athletes, and other group members will receive additional targeted training to recognize and prevent hazing within their communities.
   o Faculty and staff will be trained to identify signs of hazing and support reporting efforts.

3. Reporting Requirements
   o In compliance with the Stop Campus Hazing Act, SUNY Sullivan will document and disclose all hazing incidents reported to campus security authorities or local police agencies in its Annual Security Report (ASR), as required under the Jeanne Clery Campus Safety Act.
   o The ASR will include:
   ▪ Statistics on hazing incidents, compiled per incident (multiple acts by the same individual(s) with insignificant time/place separation will count as a single incident).
   ▪ A list of student organizations found responsible for hazing violations.
   ▪ A summary of the college’s hazing prevention programs and policies.
   • The ASR will be publicly available on the college website and distributed to students and families annually by October 1, beginning in 2026.

4. Incident Reporting Process
   • Any individual may report suspected hazing to SUNY Sullivan Public Safety in person, by telephone, email or via an anonymous online reporting system at https://sunysullivan.edu/safety-security/
   • Reports will be promptly investigated by the SUNY Sullivan Office of Public Safety.
   • Investigations will be conducted confidentially to the extent permitted by law, with findings reported to the Dean of Student Development Services for disciplinary action.

5. Support for Victims
   • Students affected by hazing will have access to counseling services, academic accommodations, and other support resources.
   • Retaliation against individuals who report hazing or participate in investigations is prohibited and will result in additional disciplinary measures.

6. Transparency and Accountability
   • SUNY Sullivan will maintain a public webpage listing student organizations found responsible for hazing, including the date and nature of the violation, updated annually with the ASR as is required by the Jeanne Clery Campus Safety Act (20 U.S.C. § 1092(f)).
   • The college will cooperate fully with law enforcement and federal reporting requirements as mandated by the Stop Campus Hazing Act.

Enforcement
Violations of this policy will be adjudicated through the college’s Student Code of Conduct process or employee disciplinary processes, as applicable. Sanctions may include:
• For individuals: Warning, probation, suspension, expulsion, or termination.
• For organizations: Probation, loss of recognition, or restrictions on activities.

Implementation and Review
• This policy will take effect on June 23, 2026, aligning with the Stop Campus Hazing Act’s timeline.
• This policy will be reviewed and updated to ensure compliance with federal and state laws, incorporating feedback from the campus community.

Contact Information
For questions, reporting, or support, contact the SUNY Sullivan Office of Public Safety at (845) 434-5750 Ext. #4315

This policy reflects the Stop Campus Hazing Act’s emphasis on disclosure, prevention, and education while adapting to the scale and resources of SUNY Sullivan. It ensures compliance with federal law while fostering a proactive approach to eliminating hazing on campus.

3.37 Hazing Prevention and Reporting