The Educational Opportunity Program is a New York State college access and academic support program available to students whose educational and economic circumstances prevented them from demonstrating their potential.  EOP provides a broad range of services, including tutoring, skill development workshops, leadership opportunities, mentoring, counseling, advisement, pre-freshman summer experience, and modest financial support. Established in 1967, the Educational Opportunity Program is one of the most successful endeavors of its kind.

The College invites applications for the position of Educational Opportunity Program (EOP) Administrative Assistant position. Under the supervision of the EOP Director, the Administrative Assistant is responsible for independently performing complex clerical operations and administrative support tasks for one or more supervisory personnel.  The work involves entering and retrieving information using software on a computer and using a computer to produce printed material such as letters, memoranda and forms. Depending upon the nature of the assignment, work may be done under close or general supervision. Does related work as required. This class differs from that of Secretary II by virtue of the increased time spent on clerical/computer processing duties and the more limited scope of duties and decision-making responsibilities.  

Typical Work Activities:  The typical work activities listed below, while providing representative examples of the variety of work assignments in the title, do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.

• Screens callers or visitors and directs them to the appropriate party or office and answers inquiries when appropriate;
• Prepares correspondence, documents, records and other written material in final or draft form using computer software;
• Composes and prepares correspondence on matters where policies and procedures are well defined;
• Maintains and updates database/spreadsheets records on a personal computer;
• Schedules conferences, meetings and makes travel arrangements;
• Prepares and maintains financial, statistical and personnel records;
• Orders supplies and materials;
• May receive and distribute incoming mail;
• Establishes and maintains confidential and general office files.

Knowledge and Skills Required:

• Good knowledge of modern office terminology, procedures, equipment and business arithmetic and English;
• Ability to operate a personal computer and utilize common office software programs, including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed;  
• Ability to handle routine administrative details independently; ability to understand and follow oral and written directions;
• Ability to communicate effectively both orally and in writing;
• Ability to organize and maintain office records and files;
• Ability to establish and maintain effective working relationships with others;
• Good judgment; tact; physical condition commensurate with the demands of the position.

Required Qualifications:   

Either:

(A) Graduation from a college or university with an Associate’s Degree in Secretarial Science or a closely related field; or (B) Possession of a Certificate in Office Assistant or related field  from a college or university and one (1) year of clerical experience which shall have involved the operation of a computer for word-processing, database or spreadsheet applications; or (C) Graduation from high school or possession of an equivalency diploma and two (2) years of clerical experience as described in (B) above; or (D) Three (3) years of clerical experience as described in (B) above; or (E) An equivalent combination of training and experience as defined by the limits of (A), (B), (C) and (D) above.

NOTE: Post high school coursework in secretarial science or a related field can be substituted on a basis of three (3) credits being equivalent to three months of required experience.

Applications will be accepted until the position is filled; the review of resumes will be ongoing.  The annual salary is $45,000.00.  Please submit your cover letter, resume and the contact information including emails for 3 professional references.

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Affirmative Action/Equal Opportunity College

SCCC is an equal opportunity employer. SCCC is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community.  SCCC encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws.  Hiring is contingent on eligibility to work in the United States.