Freedom of Information Law (FOIL)

A person, outside agency, or group may request information from SUNY Sullivan by writing or emailing a request to the Records Access Officer. The request must reasonably describe the record or records that are being requested. The request shall be as specific as possible, describing as appropriate, dates, titles, files, and designations.

Within five (5) business days of the receipt of the written request, the Freedom of Information Law requires that the records access officer grant or deny access in whole or in part, or if more time is needed, to acknowledge the receipt of the request in writing. The acknowledgement must include an approximate date that indicates when an agency will grant or deny the request. The date must be reasonable under the circumstances of the request, and in most instances, it cannot exceed twenty (20) additional business days. If more than twenty (20) additional business days is needed, the agency must provide an explanation and a date certain within which it will grant or deny the request in whole or in part. That date, too, must be reasonable in consideration of the facts.

Current lists by subject matter of all records that may be in the possession of the State University of New York, whether or not available under the Freedom of Information Law, are available at the following links:

State University of New York Records Retention and Disposition Schedule

NY State General Retention and Disposition Schedule for New York State Government Records

Under the Freedom of Information Law, there is a presumption of access. Records (or portions of records) may only be denied if they fall under specific exceptions as outlined in Public Officers Law §87(2).

Please be advised that the Freedom of Information Law pertains to access to existing records. SUNY Sullivan is not required to create a record containing information sought when one does not exist, or to compile existing records.

Because of the number of offices across campus, you should submit a request to the Records Access Officer. After the records are obtained and are determined to be accessible, the Records Access Officer will make them available to you at an appropriate time. It may also be possible to electronically send them to you or mail them pending a charge for photocopying.

An agency may charge up to twenty-five ($0.25) cents per photocopy not in excess of nine by fourteen inches, or in the case of records that cannot be photocopied, the actual cost of reproduction (for example, photographs, computer disks, tape recordings, etc.), unless otherwise prescribed by statute. With few exceptions, an agency cannot charge for search or clerical time. An agency cannot charge for records transmitted via email. Any person has the right to inspect accessible records at no charge. If portions of the records may be withheld, however, the agency is permitted to require payment for redacted copies of records. If portions of electronic records can reasonably be redacted electronically, prior to disclosure, no payment can be required.

Denial of access will be in writing or by email, stating the reason. Any person, group, or agency who feels that a request has been denied unfairly may appeal within 30 days to:

Kellie Dupuis

FOIL Appeals Officer

Associate Counsel

State University of New York, State University Plaza

Albany, New York 12246

The FOIL Appeals Officer will issue a final determination. If the determination is to release records, the individual filing the appeal will be notified of the cost of reproducing the records and, alternatively, where he or she may review the records.

For more information, see the Committee on Open Government.